How to create a new user?

💡 Adding a user allows you to centralize your team members and manage their access to Alobees.

From the web version

1. Add a user

Click the "Add a user" button to start adding a new user.

2. Fill in the required information

Only the following are mandatory:

First and Last Name (1): Required to identify each member of your team.
Type (2): Used to group your employees by team or trade. You can create as many as needed.
Role (4): Required to assign access levels to the application.

We also highly recommend, if you use them, to add:

Tags (3): Used to filter your employees by company, certification, or other criteria on the schedule. (only available with the Pro pack)

3. Enter the phone number (optional)

Employee with a phone number: will have access to the application according to their assigned role.
Employee without a phone number: will have no access to the application.

4. Save and notify the user

After entering the information, click "Create".

5. User statuses

Active: The user has access to the application according to their role.
Passive: The user does not have access to the application but can be scheduled and cannot fill in their hours.
Invited: An active user who has not yet created their account. They will still be billed.
Deactivated: The user is no longer a member of your Alobees company. They therefore no longer have access to the application, and their usage is no longer billed to you.

📝 Note: The user code is mainly used for synchronization with an ERP connected to Alobees. You can also use it to categorize your users.

From the mobile app

1. Add a user

In the "Users" section, tap the "+" button.

2. Complete the information

Fill in the following information:

First name: Required.
Last name: Required.
Role: Required, to define access.
Type: Required, to categorize by team or trade.
Photo: Optional.
Phone number: Optional, required for access to the application.

3. Save the user

Click "Next step" to complete the addition.

📝 If you entered the phone number, the user will receive an SMS invitation to join your company on Alobees. The link in the SMS is valid for 1 hour. After this time, the user will need to click "Forgot password" to create their account.

Updated on: 28/08/2026

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